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.. _community_steering_guidelines:
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Steering Committee membership guidelines
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==========================================
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This document describes the expectations and policies related to membership in the :ref:`Ansible Community Steering Committee <steering_responsibilities>` (hereinafter the Committee).
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.. contents:: Topics:
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.. _steering_expectations:
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Expectations of a Steering Committee member
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-------------------------------------------
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As a Committee member, you agree to:
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#. Abide by the :ref:`code_of_conduct` in all your interactions with the Community.
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#. Be a Community ambassador by representing its needs within the Committee and throughout the decision making process.
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#. Asynchronously participate in discussions and voting on the `Community Topics <https://github.com/ansible-community/community-topics/issues>`_.
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#. Review other proposals of importance that need the Committee's attention and provide feedback.
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#. Act for the sake of the Community by not promoting corporate or individual agenda during the decision making process.
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#. Engage with the Community in a professional and positive manner, encourage community members to express their opinion.
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.. _Joining the committee:
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Joining the Steering Committee
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-------------------------------
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Eligibility
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^^^^^^^^^^^
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A person is eligible to become a Committee member if they have:
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#. A wide knowledge of Ansible and/or its related projects.
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#. Active contributions to Ansible and/or related projects in any form described in the :ref:`collections_contributions`.
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#. A consent to follow the :ref:`steering_expectations`.
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Process
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^^^^^^^^
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The process to join the Steering Committee consists of the following steps:
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#. Any community member may nominate someone or themselves for Committee membership by contacting one of the :ref:`current Committee members <steering_members>`) or by sending an email to ``ansible-community@redhat.com``.
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#. A Committee member who receives the nomination must inform the Committee about it by forwarding the full message.
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#. The vote is conducted by email. Nominees must receive a majority of votes from the present Committee members to be added to the Committee.
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#. Provided that the vote result is positive, it is announced via the `Bullhorn <https://github.com/ansible/community/wiki/News#the-bullhorn>`_ newsletter and the new member is added to the :ref:`Committee member list <steering_members>`.
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Leaving the Steering Committee
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-------------------------------
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Steering Committee members can resign voluntarily or be removed by the
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rest of the Steering Committee under certain circumstances. See the details
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below.
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.. _Voluntarily leaving process:
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Voluntarily leaving the Steering Committee
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^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
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A Committee member can voluntarily leave the Committee.
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In this case, they notify the other members, create an issue in the `Community Topics <https://github.com/ansible-community/community-topics/issues>`_ repository announcing the resignation, and after that they are no longer considered Committee members.
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Committee members who resign and later change their mind can
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rejoin the Committee by following the :ref:`Process for joining the Steering Committee<Joining the committee>`.
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Involuntarily leaving the Steering Committee
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^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
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A Committee member will be removed from the Committee if they:
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#. Do not participate in asynchronous discussions and voting on the `Community Topics <https://github.com/ansible-community/community-topics/issues>`_ for more than 3 months in a row.
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#. Participate unreasonably irregularly (for example, once a month for several months). Unreasonably is defined by other Committee members considering circumstances in each particular case.
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#. Violate the :ref:`code_of_conduct`.
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.. _Absence or irregular participation removal process:
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Absence or irregular participation in discussing topics and votes
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..................................................................
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In case of absence or irregular participation, the involuntarily removal process consists of the following steps:
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#. Another Committee member (hereinafter the initiator) contacts the person by email asking if they are still interested in fulfilling their Committee member's duties.
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#. If they respond that they are not interested, the initiator asks the person to step down on their own following the :ref:`Voluntarily leaving process<Voluntarily leaving process>`.
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#. If there has been no response or stepping down issue created by the person within a reasonable time, the initiator notifies other Committee members about the situation.
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#. In case of agreement among the Committee about the need for removal, the initiator provides a draft of a corresponding topic's description to the Committee via email for discussion and approval.
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* The topic's title is ``Steering Committee member audit.``. It must not contain the person's name or other identifying information.
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* The description must not contain or imply any forms of condemnation.
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* It must mention that the person has been inactive for an unknown reason for the last N months and that, in accordance with the Steering Committee policies, their place should be freed for another person who can continue their great job.
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* The description must mention person's achievements and thanks for their time and effort they spent serving for the Community, Committee, and the Project, and a hope that one day they will come back.
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#. The initiator creates the topic in the `Community Topics <https://github.com/ansible-community/community-topics/issues>`_ repository containing the description and the title from the draft.
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#. The Committee members vote on the topic.
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Ansible Community Code of Conduct violations
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.............................................
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In case of the `Ansible Community Code of Conduct <https://docs.ansible.com/ansible/latest/community/code_of_conduct.html>`_ violations, the process is the same as above except steps 1-2. Instead:
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#. The initiator reports the case to the Committee via email.
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#. The Committee discusses the case internally, evaluates its severity, and possible solutions.
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#. If the Committee concludes that the violation is not severe, it develops a proposal to the person on how the situation can be corrected and further interactions with the Community improved.
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#. A Committee representative reaches out to the person with the proposal.
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#. The removal process starts if:
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* The Committee decided that the severity of the violation excludes a possibility of further membership.
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* The person does not respond to the proposal.
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* The person explicitly rejects the proposal.
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In case of starting the removal process, the topic's description in the reason's part changes correspondingly.
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.. _chairperson:
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Chairperson
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------------
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The chairperson election will happen once a year around the time of
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Ansible Fest. If the current chairperson has to step down early, the election happens immediately.
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The process of the election consist of the following steps:
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#. Members interested in being the chairperson will inform a
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person responsible for arranging the election about that.
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#. Conduct anonymous voting somewhere.
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#. Internally and publicly announce the elected candidate.
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The chairperson has the following powers unlike regular members:
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* The chairperson's vote breaks ties to resolve deadlocks when equal numbers of steering committee members vote for and against a `community topic <https://github.com/ansible-community/community-topics/issues>`_.
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